Contacting College Coaches


Contacting college coaches is a crucial step in your recruiting process. When you are trying to be recruited by a university to play college sports, you have many requirements to meet to become a high prospect recruit and have a chance of calling the attention of college coaches.

However, meeting the requirements itself, it’s not enough for you to call the attention of the university of your dreams. College coaches are very busy, and they don’t have the time or the resources to be everywhere scouting. 

You need to be contact coaches of the universities you are interested in to show your interest in their program to be noticed, and when you do it, you need to do it in the right way.

In this post, we will talk about contacting college coaches and how to present yourself, so you stand out over others and don’t go unnoticed from the universities you wish to represent.

Recruiting Process Resume Template


When you are seeking for a scholarship, you are marketing yourself to college coaches, trying to convince them you have what it takes to be part of their program.

Making a resume is a professional way to put all of your information together, making it easier for coaches to evaluate you. Make sure to include all the information they need to know, making it short and direct. The simpler, the better.

Below you will find what type of information you need to include in your resume.

  • Personal Information – Include your full name, height, weight, nationality, and your contact information such as email address and phone number.
  • Academic Information – Include your GPA (Grade Average Point), high school name, graduation year, academic awards, and extracurricular activities you are involved.
  • Athletic Information – Include the sport you play, position, relevant statistics, high school teams, clubs, and any tournament, event or showcase you attended.
  • Highlight Skills Video – Include a link of your highlights video for coaches to evaluate your sports skills.
  • References – Include the name and contact information of your coaches, either from high school or clubs.

If you are unsure of how to put all the information together, have a look in a resume template.

When you choose to do your recruiting process with AUSA Sports Scholarships, you have access to create your online profile. The online profile is an easier and quicker way for coaches to look at your information and evaluate you. Take AUSA Free Assessment.

Ways to contact coaches

It’s a no-brainer. Contacting college coaches is the same as contacting any other person: emails, phone calls, social media, etc.

Finding the contact information isn’t that hard as well. Most – if not all – universities website sports page will have the phone number and the email of the coaching staff. You can simply get the information and make contact.

The hard part comes when you do make contact. Are you calling or sending an email? What are you going to say to make the coach interested in you? What type of information do you need to share with them? Don’t worry, we’ve got you covered!


Contacting college coaches by email is the best way for the initial contact. When writing an email, you can do it in your own time. Make sure to put the effort to make the email look professional, doing proper research about the university and the program you want to be part of, and including all the relevant information.

Here are a few good practices when sending emails to college coaches:

Personalise each email – coaches receive lots of email from students. They can recognise when an email is a copy and paste message you are sending to other coaches. As mentioned before, you should put time and effort into creating an email that will make coaches wanting to reply to you.

Attach your resume – Your resume already contains all the relevant information the coach needs to look to evaluate you.

Email content – As your resume will be showing the information the coach is after, use the body of the email as a small cover letter. Talk about your aspirations, and why you want to be part of their program. Make sure to do proper research to be accurate when you talk about the university.

Use a proper email address – Your email address should sound professional as well. Don’t use an email address like Your name and graduation year will do the job, something like Creating a new email account is free, so there is no excuse for using an email address you created when you were 12 years old.

The title is essential -You need to make the coach want to open your email. To make a coach interested in your email, highlight your best feature in the title, like your GPA, test scores or sport-specific information. An example of a baseball is “Paul Smith 2020 Grad 3.2 GPA RH Pitcher 6’1″ 175lbs 82mph Video Included”.

Spell Check and use proper grammar – The way you write does make a difference. Make the right first impression, check and double-check all the grammar and spelling. If you need extra help, ask your English teacher to have a look at it for you.

Ways of contacting college coaches

Phone Call

After you made the first contact with a coach by email, if you haven’t received a reply after a few days, a phone call is an excellent way to follow-up that email.

Making the phone call as a follow-up doesn’t mean you will only speak to the coach over the phone for that reason. Take this opportunity to start creating a relationship with the coach.

When contacting college coaches by phone, keep in mind:

Be ready for the phone call – Getting prepared for the phone call is a must. You don’t want to get a hold of the coach and have no idea what to say. Write down a script that you can follow as a guide, with all questions and facts you want to mention on the call.

Know specific information – Do some research on the university and the program, know the team’s past results, find out if the coach, the team or the university won any type of award lately. That will show the coach your genuine interest.

Talk about academics – Coaches want to have peace of mind that a recruit won’t give them a headache when it comes to academics. Ask coaches about their requirements, such as GPA and test scores. That shows your concern about your grades to the coach.

Learn how to keep in touch – Ask the coach what their preferred method of contact for the future is, and what is a proper frequency to be in touch. You don’t want to be emailing every day or calling every week. Learn about how to keep the coach updated with your progress.

Social media

Most of the sports programs nowadays have a page on social media. That gives you a chance to follow, learn more about their program and keep yourself updated with the latest news and results.

Social media can also be used for you to get in touch with current roster players. After you made contact with the college coach, you can try and make contact with one of the players to learn more about the student-athlete life and routine in that specific university.

What you need to keep in mind about social media is that coaches and other staff from the university use it to evaluate you. Universities care about their image and reputation very much, and they won’t recruit someone that they will have a reason to believe might cause them problems in the future.

What you do and say online can and will be used against you. If you are willing to get recruited, keep your social media accounts as clean as possible from any subject and pictures that can be seen as unfavourable, as coaches and universities will be checking it.

Use the information provided to your advantage

Getting recruited is a very competitive process, and it requires hard work and persistence. You need to know how to do it, when to do it, what to say, and how to say it, to stand a chance of being successful.

Following the guides we have just shared with you in this post will put you ahead of your competition when talking to college coaches. Make good use of it, and use it in your favour.

Are you overwhelmed with all the information we just shared with you and still not sure of how to do it? AUSA Sports Scholarships can help to guide you on your recruitment process. Take our FREE ASSESSMENT today to learn how we can help you to make your dream of playing college sports to come true.

Add a Comment

Your email address will not be published. Required fields are marked *